Administrative Assistant/HR
SAPULPA PUBLIC SCHOOLS SAPULPA PUBLIC SCHOOLS Sapulpa, OK Sapulpa, OK Full-time Contract Full-time Contract $14.
29 - $23.
05 an hour $14.
29 - $23.
05 an hour 7 days ago 7 days ago 7 days ago JOB TITLE:
Administrative Assistant/HR DEPARTMENT:
Human Resources REPORTS TO:
Assistant Superintendent FLSA STATUS:
Non-Exempt EMPLOYMENT STATUS:
12 months (260 days) MINIMUM JOB REQUIREMENTS:
Education:
High School diploma or equivalent.
College credit or degree preferred.
Experience:
Minimum of five years of verifiable/related work experience.
Work in Executive Office/ Human Resources prefered.
Skills:
Proficient in use of educational technology and computer applications; excellent written and oral communication ability; strong knowledge of state, federal and local educational rules, regulations, policies and laws pertaining to area of responsibility; expertise in the Oklahoma State Department of Education's policies and procedures.
Must possess valid Oklahoma Driver's license and a personal vehicle.
ESSENTIAL JOB FUNCTIONS:
these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Coordinate phases of the personnel hiring process for all prospective employees, including background and eligibility verification, new-hire documentation, orientations, and prepare/deliver employment contracts to all employees.
Primary responsibility for assisting all employees with all insurance enrollments and changes.
Responsible for answering any questions from employees or potential employees regarding enrollment or changes to their insurance (health, dental, vision, life, etc.
).
Work closely with State of Oklahoma Insurance Board and SPS Payroll Department on employees' insurance payments.
Provides timely, accurate, and customer friendly administration of processes relating to transfers, demotions, promotions, leave of absence, disciplinary issues, other employment related processes, as well as responses to inquiries regarding such processes.
Contacting and meeting with applicants who have been recommended for hire.
Handle new hire paperwork, background checks, fingerprinting, make employee ID badges.
Enters Employee Data into Wengage, and SPR (School Personnel Records) Provides timely, accurate, and customer-friendly administration of personnel matters related to employment processes for select employee groups.
Provide District Administrators with appropriate materials; compose and edit correspondence, memoranda and forms required of the department; prepare agendas for meetings, school board presentations items and other documents as required.
Coordinate all phases of the employee Insurance program.
Demonstrate effective interpersonal skills while being a district spokesperson for parents and students to our school district and community.
Coordinate Employment management processes with other departments, WAVE, State Department and maintain appropriate files.
Tracks Healthcare Reform Act requirements.
Ensure timely tracking of preparation, dissemination, and completion of all annual personnel performance evaluations.
Follow up with all directors, site administrators, and others responsible for completing and returning annual performance evaluations.
Assists with the collection and preparation of state accreditation reports.
Provide timely, accurate, and customer friendly response to employment verification requests, credit checks, and reference checks.
Coordinate and assist in all transfer applications and maintain transfer requests on State WAVE.
Coordinate and communicate with Workers Compensation providers.
Responsible for ensuring that all records are completed and filed in a consistent manner with District, State, and Federal policy.
Responsible for resolving staff, and parent/guardian complaints in an efficient and effective manner.
Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities.
Ability to make decisions in accordance with federal, state and local rules; regulations, statutes, and Board policy; and apply these to work problems.
Communicate frequently and directly with the District Administrative team regarding potential problems or issues which require immediate attention in a proactive manner.
Able to be in attendance for assigned work schedule with 95% minimum attendance.
Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities with other members of the department/ building during peak periods or when there is an overload of duties, and fills in when an individual is away form the work station.
Other duties as assigned by district and/or site administration.
.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS:
Ability to read, analyze, journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to district management, public groups, and/or boards of education.
MATHEMATICAL SKILLS:
Ability to apply intermediate mathematical concepts.
REASONING ABILITY:
Ability to apply common sense understanding to carry out written and oral instructions.
Ability to define problems, collect data, establishes facts, and draw valid conclusions.
OTHER SKILLS/EXPECTATIONS:
Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk, climb stairs.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Exposure to uncontrollable student and adult behavior may occur during the work day.
Job Types:
Full-time, Contract Pay:
$14.
29 - $23.
05 per hour
Benefits:
Health insurance Retirement plan Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Human resources:
3 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
29 - $23.
05 an hour $14.
29 - $23.
05 an hour 7 days ago 7 days ago 7 days ago JOB TITLE:
Administrative Assistant/HR DEPARTMENT:
Human Resources REPORTS TO:
Assistant Superintendent FLSA STATUS:
Non-Exempt EMPLOYMENT STATUS:
12 months (260 days) MINIMUM JOB REQUIREMENTS:
Education:
High School diploma or equivalent.
College credit or degree preferred.
Experience:
Minimum of five years of verifiable/related work experience.
Work in Executive Office/ Human Resources prefered.
Skills:
Proficient in use of educational technology and computer applications; excellent written and oral communication ability; strong knowledge of state, federal and local educational rules, regulations, policies and laws pertaining to area of responsibility; expertise in the Oklahoma State Department of Education's policies and procedures.
Must possess valid Oklahoma Driver's license and a personal vehicle.
ESSENTIAL JOB FUNCTIONS:
these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Coordinate phases of the personnel hiring process for all prospective employees, including background and eligibility verification, new-hire documentation, orientations, and prepare/deliver employment contracts to all employees.
Primary responsibility for assisting all employees with all insurance enrollments and changes.
Responsible for answering any questions from employees or potential employees regarding enrollment or changes to their insurance (health, dental, vision, life, etc.
).
Work closely with State of Oklahoma Insurance Board and SPS Payroll Department on employees' insurance payments.
Provides timely, accurate, and customer friendly administration of processes relating to transfers, demotions, promotions, leave of absence, disciplinary issues, other employment related processes, as well as responses to inquiries regarding such processes.
Contacting and meeting with applicants who have been recommended for hire.
Handle new hire paperwork, background checks, fingerprinting, make employee ID badges.
Enters Employee Data into Wengage, and SPR (School Personnel Records) Provides timely, accurate, and customer-friendly administration of personnel matters related to employment processes for select employee groups.
Provide District Administrators with appropriate materials; compose and edit correspondence, memoranda and forms required of the department; prepare agendas for meetings, school board presentations items and other documents as required.
Coordinate all phases of the employee Insurance program.
Demonstrate effective interpersonal skills while being a district spokesperson for parents and students to our school district and community.
Coordinate Employment management processes with other departments, WAVE, State Department and maintain appropriate files.
Tracks Healthcare Reform Act requirements.
Ensure timely tracking of preparation, dissemination, and completion of all annual personnel performance evaluations.
Follow up with all directors, site administrators, and others responsible for completing and returning annual performance evaluations.
Assists with the collection and preparation of state accreditation reports.
Provide timely, accurate, and customer friendly response to employment verification requests, credit checks, and reference checks.
Coordinate and assist in all transfer applications and maintain transfer requests on State WAVE.
Coordinate and communicate with Workers Compensation providers.
Responsible for ensuring that all records are completed and filed in a consistent manner with District, State, and Federal policy.
Responsible for resolving staff, and parent/guardian complaints in an efficient and effective manner.
Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities.
Ability to make decisions in accordance with federal, state and local rules; regulations, statutes, and Board policy; and apply these to work problems.
Communicate frequently and directly with the District Administrative team regarding potential problems or issues which require immediate attention in a proactive manner.
Able to be in attendance for assigned work schedule with 95% minimum attendance.
Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities with other members of the department/ building during peak periods or when there is an overload of duties, and fills in when an individual is away form the work station.
Other duties as assigned by district and/or site administration.
.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS:
Ability to read, analyze, journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to district management, public groups, and/or boards of education.
MATHEMATICAL SKILLS:
Ability to apply intermediate mathematical concepts.
REASONING ABILITY:
Ability to apply common sense understanding to carry out written and oral instructions.
Ability to define problems, collect data, establishes facts, and draw valid conclusions.
OTHER SKILLS/EXPECTATIONS:
Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk, climb stairs.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Exposure to uncontrollable student and adult behavior may occur during the work day.
Job Types:
Full-time, Contract Pay:
$14.
29 - $23.
05 per hour
Benefits:
Health insurance Retirement plan Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Human resources:
3 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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